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If you have specific question regarding
payments please contact the appropriate Accounts
Payable Staff.
I used a DPO,
but the bill exceeds $1,000.
Replace the DPO with a Requisition/Regular PO.
The original
Requisition didn't include enough money.
If it is less than 10%, Accounts Payable can just pay
-- if it is more than 10% it needs approval from Purchasing.
My standing
order has run out of money.
Mail, fax, or email
a memo to Purchasing asking for an increase to the PO
-- the memo will need an authorized signature. Please
note that if the blanket purchase order is not on a
Bid or State Contract it cannot exceed the amount required
to bid.
The original
Requisition asked for too much money.
1. Mail, fax, or email
a memo to Purchasing asking for the funds to be decreased
on the PO; or...
2. When the final invoice is submitted to A/P write
"Final Invoice"on it so they will know to
close the order and release any excess funds.
I need to make
a change on a Regular PO.
Mail, fax, or email
a memo to Purchasing stating the changes that need to
be made. Indicate in your memo whether a copy of the
changes should be sent to the supplier. The memo needs
to be signed by an authorized signature on the account
that is being increased/decreased.
I need to cancel
a Requisition or a Regular PO
Mail, fax, or email
a memo to purchasing stating the PO number and Vendor
Name with instructions to cancel the order. Indicate
in the memo thereason for canceling PO. Purchase Orders
must be canceled with thesupplier; indicate date and
name of salesperson you talk to.
What's the easiest way to "transfer"
a Standing Order from the current fiscal year into the
next fiscal year?
Complete a Standing Order Transfer Form and forward
to UNC Purchasing:
Download in Word
Format or Adobe
Acrobat Format
I need to cancel
(or make a change on) a DPO.
DPO'S are not processed through the Purchasing
Office. Department needs to contact and cancel order
with Vendor and indicate on their departmental record
that it was canceled. If a change is to be made, you
can contact the Vendor. If the change is too confusing,
it's probably easier to cancel and reissue giving a
new DPO number.
I have questions
regarding printing and printing services.
Contact University News and Publications for all printing
information.
I have questions
regarding travel and travel reimbursements.
Go to the Accounts
Payable Travel Site or contact Terri
Thomas.
If a vendor
calls wondering why they haven't been paid, what should
they do?
Contact the Accounts Payable Department. However, if
the item was purchased using a Departmental Purchase
Order, check with the originating department as they
need to initiate payment.
If I'm uncertain
about a procedure...
Contact the Purchasing Office for questions regarding
the purchase of materials and services or anytime you
need guidance. It's always best to check before,
not after, when uncertain about a procedure.
Our office
is contemplating purchasing a coffee maker, microwave,
and refrigerator for office use.
University funds are not to be used for the purchase
of any type of appliances for use by State Employees.
Is it permissible
to purchase gifts or flowers from University funds for
University employees for illness or congratulatory messages?<
No -- The President's Office recognizes events, as appropriate.
Is it all right
to use University property for personal use?
No.
Can University
funds be used to purchase and/or mail Christmas cards
or other personal greetings.
No.
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