How do I know if I am claiming the correct number of exemptions on my W-4 form?

The first thing we suggest is that you fill out the worksheet at the top of the W-4 form.  You may claim any number of exemptions you see fit; however, you a reliable at year-end for any taxes owed to the IRS. There is no limit as to how frequently you may change the information on your W-4; however, UNC will not accept invalid W-4's. (Invalid includes false information or changing exemptions from paycheck to paycheck without a change in dependent status.)

Can I specify additional withholdings to be deducted from my paycheck?

If you know how much you want deducted from your check each pay period, you may specify an amount of additional withholdings on your W-4 form. For example, let's say you are a single person claiming zero exemptions. However, your gross pay is not high enough during a pay period for UNC to withhold any taxes.  The problem is that you expect that you will wind up owing the IRS at the end of the year.  To remedy this, you may request a specific dollar amount on your W-4 form to be withheld from each paycheck, which is then paid to the IRS.

If you do have taxes deducted regularly from your paycheck, any dollar amount you specify will be deducted in addition to your usual withholdings. (You may also change this information whenever you find it necessary.)

What should I do if my paycheck is wrong?

Before calling Payroll Services, make sure you have looked at your pay stub or advice closely. Some things to check include:  one-time deductions for parking permits; deductions for unpaid parking fines issued by UNC; meal plans; uniforms; etc.  Additional questions to consider include: Did my department enter my hours and pay correctly? Did I submit a revised W-4 form?  Did I receive a pay increase or step change?  Was my contract revised? When calling Payroll Services (351-2700), the more information you can provide us with, the quicker your payroll problem can be resolved. Payroll issues which arise on payday are prioritized and forwarded to the Payroll Tech who can best resolve your problem. (Priority is given to employees whose paycheck is shorted.)

What is an "off-cycle" or special check?

 An off-cycle or manuall check is one that has to be prepared after we have confirmed or checked the entire University's payroll.  (A confirmed payroll cannot be changed .) Off-cycle or manual checks are prepared for employees who were underpaid.  A $45 processing fee is assessed to departments which input incorrect payroll data or submit the data past the monthly payroll deadline, resulting in an off-cycle paycheck.

What happens if I have been overpaid?

Please call Payroll Services immediately at 351-2700.  We will work with each employee on a repayment method and plan.

How do I get security access and training for PeopleSoft?

If you do not have security access to get into the Banner program you can contact Deb Meyer at x1-2705, or click here to obtain the URSA Security Form for HR/Payroll. After you have filled out the form please obtain the proper signatures and return the form to Deb in Payroll. Access is based on your specific needs, so be sure and specify what information or data entry you will need to have permission to use.

You must receive training from Payroll Services prior to being granted secured online access to Banner. For online-viewing capabilities only, you will be required to attend a shorter training session which will teach you which online screens you can access and how to navigate them.  Training sessions for data entry are more demanding. For more information, contact Payroll Services, or check our web site.

Am I required to have my paycheck direct-deposited to my bank?

It is currently a University policy that every employee of UNC, including  students, have their pay direct-deposited. Your very first UNC paycheck may be in the form of an actual check which you must pick up at Payroll Services by presenting an appropriate form of ID.  Your subsequent paychecks will be direct-deposited to a bank account which you have designated on your "Authorization Agreement for Automated Deposits" form. You may view and print your pay stub using an internet browser online at http://ursa.unco.edu. under the Employee or Student Employee tab in the Banner Self-Service folder.You may need to contact the Technical Support Center at x1-4357 (351-HELP) to set up your URSA account and password before you can view your pay stub.

What is a "non-student hourly" employee?

Non-student hourly employees are intended to be used only for emergency or high-demand working situations of short duration.  These positions are not to be used to displace regular employee types or to circumvent normal University and/or State hiring procedures.  Current classified, faculty, exempt and student employees of the University may NOT be hired as non-student hourly employees.

For more information for the requirements of working as or hiring a non-student hourly employee, please contact Human Resources at 351-2718.

What is UNC's work week?

The established work week for UNC is from Saturday at 12:01 AM to Friday at midnight.  (Residence Life/Dining Services operate on an approved alternate schedule.)