Things to know before you travel

• Reimbursable and Nonreimburseable Travel Expenses
• Airfares
• Car Rental Agencies
• US Bank Visa Card
• Meals and Per Diem Rates
• Travel Authorization Form

Travel Reimbursement

• Travel Expense Sheet
• Commonly Used Account Codes

Other Links

• Currency Conversion
• National Association of Counties - CitySearch
• Statewide Travel Management Program
• Specific TA and TE Instructions
• Lodging Directory
• Airline Fees
• Airline Fees

Travel is a sensitive area of expenditure that is scrutinized by State agencies, the Colorado legislature and the public. All UNC travel should be made with the highest level of integrity and all expenditures – whether state appropriated, grant, auxiliary or other funds for which UNC is accountable – should be made in compliance with the letter and spirit of these requirements as well as other UNC policies and instructions.

State Fiscal Rule 5.1 (effective 10/1/07)

• Travel charged to the state, regardless of the funding source, shall be for the benefit of the state and completed using the most economical means available which will satisfactorily accomplish the state's business. This means that if shuttles or other transportation is provided and the traveler chooses to rent a car they do so at their own expense. The University will not reimburse cab rides to and from meals when there are dining facilities close by or at the hotel.
• The traveler shall determine those expenses incurred for the benefit of the state and request reimbursement for only those expenses. The approving authority shall review the expenses claimed by the traveler and authorize reimbursement for only those expenses incurred for the benefit of the state. The approving authority may require documentation, e.g., receipts, in addition to documentation prescribed by these rules that is deemed necessary or advisable in order to review expenses and authorize reimbursements.